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Diversity and Inclusion

Duane Morris LLP Supplier Diversity Policy

Step I. Publish the Diversity Policy

The firm's approved Supplier Diversity policy has been posted on the firm intranet and on www.duanemorris.com.

Step II. Develop the firm's Supplier Diversity Plan

1. Definition – the Supplier Diversity Plan is the action plan which describes the sequence of steps through which vendor information passes from the time a new vendor is created until a decision is reached as to inclusion or exclusion in the diverse vendor data base. The firm is tracking and documenting Tier I (Direct Spend) Purchases from certified vendors meeting the criteria listed in 3. Components.
2. Purpose – the Plan will serve as a guide that defines the Firm's Supplier Diversity goals and steps necessary to achieve those goals. It is a dynamic tool and will be revised and expanded periodically.
3. Components – the Firm will count as diverse any vendor which is certified to be one or more of the following:
   
   Minority-Owned (MBE);
   Woman-Owned (WBE);
   Disabled-Owned (DBE);
   Veteran-Owned (VOB);
   Service Disabled Veteran-Owned (SDVOB);
   Small Disadvantaged-Owned (SDB);
   Lesbian, Gay, Transgender, Bisexual-Owned (LGTB);
   HUBZone Small Business.
   
   Further information about each category is listed on the Supplier Classification Form, which is provided to new vendors for the purpose of collecting diverse information.
   
   Any firm that completes and signs the Classification Form (or provides their own form) will be listed as Diverse in subsequent purchasing reports.
4. Implementation – Upon notice of creation of a new vendor, the Supplier Diversity Leader will send an Introductory Letter, blank Classification Form and business reply envelope to the vendor address listed with the account.
   
   The Supplier Diversity Leader will compile the results of returned, completed Classification Forms and add relevant information to the vendor's profile.
   
   In the event that Classification Forms are not returned within three weeks, a reminder will be sent.
5. Goals – the goals of the program, in terms of recognized Diverse Suppliers as a percentage of the total dollars spent for goods and services, will be determined and revised by the Supplier Diversity Committee. Our goal in 2011 is a diverse spend of Tier I (direct purchases) that exceeds 8.48%.
6. Reporting – reports will be provided upon request by the Supplier Diversity Leader for any time periods required, i.e. year to year, quarter by quarter, year to date, etc.
   
   These reports contain graphs which detail the percentage of diverse spending by categories, diverse spending as a percentage of the whole and by categories within the Minority-Owned umbrella. See below.
7. Training – the Supplier Diversity Leader will offer training upon request to attorneys and staff that express an interest in assisting with the Supplier Diversity Program.
8. Oversight – Oversight for the Supplier Diversity Plan is the responsibility of the Supplier Diversity Leader, reporting to the Director of Office Services, the Chief Operating Officer and the Chief Diversity Officer.
9. Promotion – A plan for promoting the Supplier Diversity Program internally and externally will be developed by the Supplier Diversity Committee.
10. Looking forward – The Purchasing Department currently collects Tier II Supplier Diversity data. A program to expand this program to other administrative departments will be pursued.